Enrolment Contacts

Standard Collection Notice

September 2016

1.    The school and the Diocese both independently and through its schools collects personal     information, including sensitive information about students and parents or guardians before and during the course of a student’s enrolment at the school. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the school to provide schooling to students enrolled at the school, exercise its duty of care, and perform necessary associated administrative activities, which will enable students to take part in all the activities of the school.

2.    Some of the information we collect is to satisfy the school’s legal obligations, particularly to enable the school to discharge its duty of care.

3.    Laws governing or relating to the operation of schools require certain information to be collected and disclosed. These include education, public health and child protection laws.

4.    Health information about students is sensitive information within the terms of the Australian Privacy Principles under the Privacy Act. We may ask you to provide medical reports about your child from time to time.

5.    If we do not obtain the information referred to above, we may not be able to enrol or continue the enrolment of your son/daughter.

6.    The school may disclose personal and sensitive information for educational, administrative and support purposes. This may include:

          • Other schools and teachers at those schools
          • government departments and agencies
          • the Catholic Schools Office
          • the Catholic Education Commission NSW
          • the Diocese of Broken Bay and its parishes
          • medical practitioners
          • people providing educational, support and health services to the school, including specialist               visiting teachers, sports coaches, volunteers, counsellors and providers of learning and                     assessment tools
           • assessment and educational authorities, including the Australian Curriculum, Assessment               and Reporting Authority
           • people providing administrative and financial services to the school
           • anyone you authorise the school to disclose information to
           • anyone to whom the school is required or authorised to disclose the information to by law,                including child protection laws

7.    Personal information collected from students is regularly disclosed to their parents or guardians. On occasions information such as academic and sporting achievements, student activities and similar news is published in school newsletters, magazines and on our website. This may include photographs and videos of pupil activities such as sporting events, school camps and school excursions. The school will obtain permissions annually from the pupil’s parent or guardian (and from the student if appropriate) if we would like to include such photographs or videos (or other identifying material) in our promotional material or otherwise make this material available to the public such as on the internet.

8.    Parents may seek access to personal information collected about them and their son/daughter by contacting the school. Older students may also seek access to personal information about themselves. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the school’s duty of care to the student, or where students have provided information in confidence. Any refusal will be notified in writing with reasons, if appropriate.

9.    The school from time to time engages in fundraising activities. Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in the school’s fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.

10.     If you provide the school with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the school and why.

11.    The school may use online or ‘Cloud’ service providers to store personal information and to provide services to the school that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Australia. Further information about the school’s use of online or ‘cloud’ service providers is contained in the school’s Privacy Policy.

12.    The Diocesan Schools System Privacy Policy sets out how to make a complaint about a breach of privacy and how the school will deal with such a complaint.

Downloadable PDF available here